• Check in begins on Monday, August 7 and check out is Friday, August 11. Provisions have been made to allow you and your guest(s) to stay pre and/or post conference at the same corporate rate.  If interested, please contact Brenda Davis for rate information.   Please Note:  These additional days are not paid for by the company.

• The Andaz Mayakoba is an All-Inclusive Hotel.   Therefore, all lodging, meals and beverages, with the exception of alcohol in your rooms, will be centrally billed to a Master Account.  All other incidental charges at the Andaz and the surrounding hotels on property will not be reimbursed by the company.  Please note:  Expense reports for the conference will be audited to ensure compliance with the policy.

• Meals during conference – i.e. breakfast, breaks, lunch, dinner and special events are covered by the conference. 
• Please note:  Any meal or drink outside of the Andaz Mayakoba will not be paid for by the company.  
• Please note:  Since we are providing meals as a company - breakfast, breaks, lunch and dinner -  if you decide to eat at another restaurant, it will not be covered and the restaurant will bill direct to your room.
• Flights to and from the airport will be charged to your department when ticketed. – Please book all flights through ATPI/Direct Travel.  For instructions on how to book travel, please go to the registration page.
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PLEASE DO NOT BOOK WITH CWT.  CWT will not be able to support us after June 5, 2023.

• When arriving to the hotel for check-in, the hotel will ask for your credit card.  Your credit card will be used for all incidentals.  Incidentals include: all guest(s) expenses, consumption of alcohol beverages in your room, all meals and beverages at other hotels located on property and all non-sponsored team events not pre-arranged by the Events team.   Please note:  None of these expenses will be reimbursed by International SOS.

• For all business units outside of H3S North America, recharges will be handled by Finance and will occur after the conference.    Recharges will include the all-inclusive cost of the conference per person.
• All other expenses should follow the normal CONCUR expense process (i.e.  pre and post flight meals, baggage fees, train travel, mileage, tolls, parking and incidentals incurred at the hotel). Please note:  All unrelated costs will be your responsibility and are not to be submitted via CONCUR  (i.e. flight differences related to personal travel, etc).